Awkward moments
Simple invoice for cash jobs
Cash jobs still need an invoice. Text the link, take the cash, and mark the invoice paid so the cash has a record.
Give the cash job a paper trail without the paper
Cash is not a reason to skip the invoice. You need the total for your own week, and the customer needs a record if a partner or a bookkeeper asks where the money went. Send the invoice, take the cash, then mark it paid. The text can say “cash received” after you have it. Do not send a second demand. A simple invoice for this kind of job is a few lines, due on receipt, with no extra fields you will not use.
Cash is fine. This week’s walks are $90, marked on the invoice once you’ve handed it over: https://invoicetxt.com/i/your-link
Make the invoice before you count the cash
The total should match what you put in your pocket.
Mark it paid the same minute
An open cash invoice becomes a false debt.
Say cash in the follow-up, not as a secret
“Received in cash, thank you” closes the thread.
Keep the lines boring
Walks, hours, a fixed fee. Cash jobs do not need a long document.
What to put on this invoice
- A short list of what the cash covered
- Due on receipt
- The amount you actually took
- A paid status once the cash is in hand
Questions about this job
What if they want a receipt?
The invoice link, marked paid, is the receipt. They can download the PDF.
Should I add tax on a cash job?
If you charge tax, it is still due. Cash does not remove it. Put the tax on the invoice rather than in your head.
Is a cash invoice less formal?
It is shorter, not unofficial. The name, the work and the amount are what make it a record.
Cash without an invoice is how a week of work disappears from your numbers.
Related guides
Professional invoice for walk-in customers
A walk-in has no account and no history with you. Text them a complete invoice anyway: your name, the work, the total, the due date.
Open guide →Invoice when Wi-Fi is bad
Draft the invoice line in your notes while the signal is poor. Send the link when a connection returns. Do not rebuild the job from memory later.
Open guide →Quick invoice for one-off jobs
A one-off customer will not join a portal. Send a short invoice by text with the work, the total and a link. Then you are done with the admin.
Open guide →