Text invoice guides
Send the invoice by text, SMS or WhatsApp.
Each guide is one job: the line to type, the message to copy, and a live preview. These pages are for trades, freelancers and sole traders. Previewing a line does not need an account. Saving a workspace and sending invoices uses a paid plan.
How to send one
Send the invoice from the message you already type
These guides answer a single question: how do I get a real invoice out of a text, an SMS or a WhatsApp chat. Each one shows the line to type, the message to send, and what the customer should see when they open the link.
How to send an invoice by text message
Put the amount and a link in the same text. The customer opens the invoice on their phone. You do not ask them to install anything.
Open guide →How to create an invoice from a text message
Turn one typed line into an invoice. The line names the client, each price and when it is due. You edit the words, not a table.
Open guide →How to invoice a client by SMS
An SMS is short. Put the total and the link in the first 160 characters and leave the line items on the invoice page.
Open guide →How to send a payment link by text
The link in the text opens the invoice: who you billed, the lines and the total. That is the payment link. Do not text a card number.
Open guide →How to create an invoice without an app
You and your customer can do this in the browser. There is no store download, no tablet app and no login for the person paying.
Open guide →How to invoice from your phone in under 60 seconds
Sixty seconds is enough when the line is ready in your head: client, tasks, prices, due date. The preview does the adding.
Open guide →How to turn a voice note into an invoice
Speak the job the way you would text it, paste the transcript into the invoice line, and check the numbers before you send.
Open guide →How to invoice a customer after finishing the job
Send the invoice before you leave the property. The work is still visible, and the customer can ask about a line while you are there.
Open guide →How to get paid faster with text invoices
Faster payment comes from a clear total, a due date of today when that was the deal, and a follow-up in the same thread.
Open guide →How to send a professional invoice via WhatsApp
WhatsApp can carry the note and the link. The invoice page carries the layout. A photo of handwriting is not a professional bill.
Open guide →Trades and studios
The text invoice for the job you just finished
Plumbers, electricians, cleaners, designers and the other trades below do not invoice the same way. Labour, parts, call-out fees and sessions belong on different lines. Each page uses a sample from that job and a message you can send before you leave.
Plumber invoice by text message
Text the labour, the parts and the call-out before you leave the house. The customer can open the lines while the repair is still in front of them.
Open guide →Electrician SMS invoice template
An electrician’s SMS should show labour, materials and the call-out as separate numbers, with one link to the full invoice.
Open guide →Landscaper text invoice
Text the garden labour, the materials and the delivery separately. A single “garden work” total is what starts the dispute about the mulch.
Open guide →HVAC technician invoice by text
Text the diagnostic, the labour and the part as three lines. An HVAC bill that says only “service” is the one that gets challenged.
Open guide →Handyman text message invoice
A handyman visit is a list of small jobs. Text each one with its price so “a few bits around the house” does not become an argument.
Open guide →Cleaner or housekeeper SMS invoice
Text the hours, the add-ons and the supplies. A cleaning SMS that only says “this week’s clean” does not explain the oven.
Open guide →Photographer invoice via text
Text the session, the editing and the travel as separate lines. A photography invoice that is one round number hides the work after the shoot.
Open guide →Graphic designer text-to-invoice
Turn the project note into an invoice: design hours, revision hours and the handoff. Text the link when you send the files.
Open guide →Web designer SMS invoice
Text a web invoice that separates build hours, hosting and a milestone. An SMS that says “website 2,000” with no lines is hard to pass to a bookkeeper.
Open guide →Consultant invoice by text message
Text the advisory hours, the research package and the expenses. A consulting invoice sent as a vague day rate is harder to approve.
Open guide →Personal trainer text invoice
Text the sessions, the pack you sold and any missed session you are still charging. A trainer invoice should say which dates.
Open guide →Mobile car detailer invoice by SMS
Text the package, the add-on and the travel to the driveway. A detailer’s SMS should name the vehicle.
Open guide →Locksmith text message invoice
Text the emergency open, the labour and the cylinder as soon as the door locks. Locksmith bills are disputed when the emergency fee appears later.
Open guide →Pest control SMS invoice
Text the treatment, the product visit and the follow-up as separate lines. Pest control customers need to know if the return visit is included.
Open guide →Painter text invoice template
Text the rooms, the labour and the paint. A painter’s message should say which rooms are on this invoice and which are not.
Open guide →Roofer invoice by text
Text the repair, the tiles or membrane, and the access cost. Roofing invoices should say the elevation or the area you actually touched.
Open guide →Carpet cleaner text-to-invoice
Text the rooms, the stain treatment and the travel or call-out. Carpet cleaning invoices should say which rooms were in the price.
Open guide →Mobile mechanic SMS invoice
Text the diagnostic, the labour and the part. A mobile mechanic’s SMS should name the vehicle and say if the part was yours or theirs.
Open guide →Dog walker or pet sitter text invoice
Text the walks or the sitting nights, plus any extra visit. Pet care invoices should say which dates and which animal.
Open guide →Tutoring invoice by text message
Text the lessons, the rate and the dates. A tutoring invoice should say the student and whether a missed lesson was charged.
Open guide →Awkward moments
When email, a laptop or Wi-Fi is not available
Some invoices are late because the tool assumes a desk. These pages are for the truck, the cash job, the customer who has no email, and the afternoon when the connection is poor. The fix is a short message plus a link, not a smaller accounting suite.
Invoice clients without email
Some customers do not check email, or never gave you one. Text them the invoice link. You do not need an email address to create the bill.
Open guide →Send an invoice when you have no laptop
The phone browser is enough. Type the line, copy the link, send the text. You do not need a desktop to produce the PDF.
Open guide →Invoice from the truck or job site
Create the invoice in the cab or on the doorstep and send it before the next job overwrites the details.
Open guide →Create an invoice after the customer leaves
If they left before you finished the paperwork, text the invoice the same day. Do not wait until they have forgotten the walkthrough.
Open guide →Get paid same day with a text invoice
Same-day payment needs a due date of today, a total in the text, and a customer who agreed to pay on completion. The text does not create that agreement.
Open guide →Avoid late payments with SMS invoices
Late payment shrinks when the due date is visible in the SMS and the reminder stays in that same thread.
Open guide →Simple invoice for cash jobs
Cash jobs still need an invoice. Text the link, take the cash, and mark the invoice paid so the cash has a record.
Open guide →Professional invoice for walk-in customers
A walk-in has no account and no history with you. Text them a complete invoice anyway: your name, the work, the total, the due date.
Open guide →Invoice when Wi-Fi is bad
Draft the invoice line in your notes while the signal is poor. Send the link when a connection returns. Do not rebuild the job from memory later.
Open guide →Quick invoice for one-off jobs
A one-off customer will not join a portal. Send a short invoice by text with the work, the total and a link. Then you are done with the admin.
Open guide →Messages you can copy
Free text, SMS and WhatsApp invoice scripts
Copy the message, change the name and the amount, and preview the invoice above the script on each page. Previewing the line does not need an account. Saving a workspace and sending invoices through the month uses a paid plan, which is stated on each page instead of being hidden under the word free.
Free SMS invoice templates
Copy an SMS, change the name and the prices, and preview the invoice on this page. The wording is free to copy. A saved workspace is a paid plan.
Open guide →Free text message invoice examples
Three kinds of text invoice show up again and again: a finished job, a deposit, and a balance. Use the one that matches the money you are asking for.
Open guide →Free WhatsApp invoice templates
A WhatsApp invoice template is a short note plus one link. Copy it, then send the job photo as a separate message if you need to.
Open guide →Ready-to-send plumber text invoice
A plumber text you can send from the kitchen: hours, the part, the call-out, and the link. Change the street before you hit send.
Open guide →Ready-to-send electrician SMS invoice
An electrician SMS with labour, materials and a call-out. Remove the call-out if this was planned work with no emergency fee.
Open guide →Free landscaper text invoice script
A script for the end of a garden visit: hours, the material you spread, and delivery if you charged it.
Open guide →Free cleaner SMS invoice template
A cleaning SMS with the date, the hours, an add-on and supplies. Copy it on the day of the clean.
Open guide →Free photographer text invoice
A text for the session, the editing and the travel, with room to say whether this is the deposit or the balance.
Open guide →Free consultant SMS invoice example
An SMS a consultant can send when the session is done: hours, a fixed package if there was one, and the net terms.
Open guide →Copy-paste text invoice templates for trades
One shape that trades can paste: what you did, the extra the customer can see, when it is due, and the link. Then specialise it.
Open guide →Choose a method
Text invoices next to email, paper and accounting apps
A text invoice is a good way to ask for payment. It is a poor way to run payroll or file a tax return. These comparisons say what InvoiceTXT replaces and what you should keep in QuickBooks, Wave, Xero or FreshBooks if you already rely on them for the books.
Text invoice vs email invoice
Text reaches the phone that booked the job. Email is better when a finance team files PDFs all day. Many businesses should use both, for different customers.
Open guide →SMS invoice vs PDF invoice
An SMS is how you tell them. A PDF is the file they keep. You do not have to choose. The text carries the link, and the link has the PDF.
Open guide →InvoiceTXT vs traditional invoicing apps
Traditional apps assume you will sit down and fill a form. InvoiceTXT assumes you will type one line and text the link. The books may still live in the other app.
Open guide →Best alternative to QuickBooks for text invoicing
QuickBooks is accounting software. It is a poor place to type a doorstep invoice into a text. Use InvoiceTXT to send the bill. Keep QuickBooks if you use it for the books.
Open guide →Best alternative to Wave for mobile invoices
Wave is a free-to-start accounting tool that still expects an invoicing session. On a phone, a one-line text invoice is a different product.
Open guide →Text invoice vs paper invoice
Paper gets lost in a van. A text stays in the thread. Use paper only when the customer cannot open a link and is paying you before you leave.
Open guide →WhatsApp invoice vs email invoice
WhatsApp is the right invoice channel when the job was agreed in WhatsApp. Email is right when the payer is a shared inbox. Send one invoice, not two competing totals.
Open guide →Best way to invoice without Xero or FreshBooks
You can send a proper invoice without Xero or FreshBooks if you do not need their bank feeds and reports. Type the line, text the link, keep the PDF.
Open guide →Simple text invoice vs full accounting software
A text invoice asks for payment. Accounting software explains the year. Most sole traders need the first one every day and the second one on a schedule.
Open guide →Best free way to send invoices by text
The free part is the message and the preview. Type a line, copy a script, and text the link. Saving a workspace and sending invoices all month is a paid plan from $9.
Open guide →What the invoice can carry
Payment links, tax, reminders and the PDF
Each page explains one part of the invoice: the link in the message, the tax line, a later send, another currency, or the PDF that sits beside the text. Where a feature is a workflow rather than an automatic setting, the page says so.
Automatic payment link in a text message
The invoice link is created with the invoice. You paste it into the text. It is automatic in the sense that you do not build a second checkout page by hand.
Open guide →Text invoice with tax calculation
Put a tax rate on the invoice and let the total include it. Say in the text whether the number you quoted was before tax or after.
Open guide →Branded text invoices for small businesses
Branding in a text is your name, said clearly, plus an invoice page that is not a screenshot. You do not need a custom SMS colour.
Open guide →Track who opened your text invoice
When the customer opens the invoice link, the status moves to viewed. You can see that they opened the page. You cannot see that they read every line.
Open guide →Schedule a text invoice for later
Create the invoice now, copy the link, and send the text when you said you would. InvoiceTXT does not sit in your messages app and send at 9am by itself.
Open guide →Multi-currency text invoices
Label the invoice with the currency you actually billed. The text should say the currency in words. InvoiceTXT does not convert currencies for you.
Open guide →Recurring text invoice for regular clients
A regular client gets the same shape of text on the same day, with the dates changed. That is the recurring invoice. It is not a charge that leaves their bank with no message.
Open guide →Text invoice with a photo of completed work
Send the photo and the invoice as neighbours in the chat. The photo shows the work. The link is the bill. InvoiceTXT does not turn the photo into the invoice.
Open guide →Instant PDF and text invoice combo
The text goes out with the link. The PDF is on that page immediately, for you or for them. You do not lay out a document first.
Open guide →One-click text invoice from notes
Paste the note you already wrote. If the note is a client, prices and a due date, it becomes the invoice without a second form.
Open guide →On the job
From the first note to the last payment
These are sequences, not slogans. Invoice while you are still on site, ask for the deposit before you buy materials, chase one unpaid invoice, or turn a page of notes into lines the customer can read.
Invoice a client while still on site
Build the invoice before you step off the property, and ask them to open it while you can still answer a question.
Open guide →Send the invoice before leaving the job
The last action on the job is the text, not the packing. If the text is unsent, the job is not finished.
Open guide →Follow up an unpaid invoice by text
Reply in the original thread, after the due date, with the same link. Do not create a second invoice to get their attention.
Open guide →Request a deposit via text message
A deposit text has to say what the money reserves and that it is not the final bill. The line item should use the word deposit.
Open guide →Send the final invoice after project completion
The final invoice lists what was delivered, subtracts the deposit in words, and asks for the balance. Send it when the work matches the scope, not when the calendar says the project ended.
Open guide →Invoice multiple jobs in one day via text
Each job gets its own text and its own link, sent before you start the next one. A single catch-up session at night mixes the totals.
Open guide →Create an invoice from job notes
Turn the job note into the invoice line: client, each price, due date. If the note does not contain prices, it is not ready.
Open guide →Turn handwritten notes into a text invoice
Type the handwritten prices into one line, check them against the page, and text the link. Do not photograph the notebook and call it the invoice.
Open guide →Invoice for materials and labour via SMS
The SMS should say labour and materials as two ideas. The invoice should show them as separate lines so neither one hides inside the other.
Open guide →Split payment request by text
A split payment is two named amounts: a deposit now and a balance later, or two payers. Each amount gets a sentence. Each payer gets their own invoice.
Open guide →Who it is for
Sole traders, freelancers and field teams
The right invoice tool depends on who is holding the phone. A side hustle, a one-person trade and a field team do not need the same setup. These pages describe the fit, and the cases where a full accounting package is still the better system of record.
Best invoicing tool for sole traders
A sole trader needs a bill they can send from the phone they already carry. This page is that job, with a worked example and the limits of a text invoice.
Open guide →Best text invoicing for freelancers
Freelancers bill hours, revisions and a handoff. A text invoice puts that mix in one link the client already knows how to open.
Open guide →Best SMS invoice tool for tradespeople
Tradespeople need an SMS that states labour, parts and when the money is due, sent from the number the customer already saved.
Open guide →Invoice tool for mobile service businesses
Mobile services invoice in a driveway, a corridor or a car park. The tool has to work from a phone, with the line typed once.
Open guide →Simple invoicing for side hustles
A side hustle needs a simple bill for a real amount. It does not need a finance department, and it should not pretend the invoice is free.
Open guide →Text invoicing for independent contractors
Independent contractors often bill one company for a visit plus a part. A text invoice is the alert. The PDF is what their accounts file.
Open guide →Invoice solution for field service workers
Field service workers finish a repair and leave. The invoice should be ready before the next ticket, with the fault and the part named.
Open guide →Best invoice method for cash-based businesses
Cash businesses still need a record. A text invoice shows the amount, and you mark it paid when the cash is actually in your hand.
Open guide →Text invoices for service-based businesses
Service businesses sell time and outcomes, not shelf stock. The text invoice should read like the service, with the deliverable named.
Open guide →Mobile-first invoicing for busy owners
Busy owners invoice between other jobs. Mobile-first means the whole bill is a line you can type on a phone, then a link you paste.
Open guide →Edge cases
Other languages, bank details and a busier week
International clients, a Spanish message, a late-fee line, a WhatsApp or Telegram thread, and the details that make a text invoice look like a proper bill. The legal page is a checklist, not legal advice.
How to invoice international clients by text
You can text an invoice to a client in another country. The currency on a saved invoice is a label. InvoiceTXT does not convert the money.
Open guide →Send an invoice in Spanish via text message
The message you send can be in Spanish. The invoice page and the PDF labels are in English, so the text should carry the amount and the due date in Spanish too.
Open guide →Text invoice with a late fee reminder
A late-fee reminder texts the original invoice and mentions a fee only when that fee was already agreed. InvoiceTXT does not add the fee for you.
Open guide →Create an invoice from a WhatsApp chat
A WhatsApp chat already contains the price you agreed. Turn that message into invoice lines, then paste the link back into the same chat.
Open guide →Turn a Telegram message into an invoice
A Telegram message can hold the brief and the price. You type that price into an invoice and send the link back in Telegram. There is no Telegram bot.
Open guide →Invoice with bank details in a text message
Bank details belong in the text you send, if you want to be paid by transfer. InvoiceTXT does not store a bank account on the invoice.
Open guide →Professional looking text invoice examples
A professional text invoice is specific, short and complete. It names you, the work, the total and the due date, and it links to a page with real lines.
Open guide →Legal requirements for text invoices
A text can deliver an invoice. Whether that invoice meets the rules depends on your country, your tax registration and what you put on the bill. This is a checklist, not legal advice.
Open guide →How to make text invoices look official
An official-looking text invoice uses your trading name, itemised lines, a due date and a PDF. An acknowledgement on the page is a name and a time, not a certified signature.
Open guide →Scale your service business with text invoicing
Scaling a service business with text invoices means the same clear bill goes out after every job. It does not mean the product sends those texts for you.
Open guide →